Data entry and processing, checked against source
Accurate data entry for forms, invoices, catalogues and CRMs, with every batch sampled against the source before it comes back to you.
Finance and back office
Data entry and processing from Colombo
Bad data costs money quietly. A mistyped address means a failed delivery, a duplicate customer record means two sales calls to the same person, and a wrong price on a product page means a refund. Our data entry and processing service puts trained operators on the keying, cleaning and checking that your systems depend on, and measures accuracy on every batch.
How we work
We key data from scanned forms, PDFs, images, emails and spreadsheets into your CRM, ERP, online store or any format you specify. Where it helps, OCR software captures the text first and a person then checks every field that matters, because software misreads handwriting and faded scans. For data that cannot carry errors, two operators key each record separately and a supervisor resolves any mismatch.
Good to know
Our team includes speakers of English, Tamil and Sinhala, so forms completed by Sri Lankan customers in any of the three languages can be processed without a separate translation step. Operators are trained on your field rules with a practice set before they touch live data, and every delivery comes with an accuracy result and a log of the queries raised.
What is included
Form processing
Application, registration, warranty, survey and claim forms keyed from paper scans or PDFs into your system, handwritten entries included.
Invoice and receipt capture
Supplier, amounts, tax, dates and line items extracted from invoices and receipts for your accounts or expense system.
Product catalogue entry
Titles, descriptions, attributes, prices, sizes and images loaded into your online store or marketplace listings to your style guide.
CRM updates and cleansing
Duplicate records merged, names and addresses standardised, phone numbers formatted and missing fields filled from your sources.
Data conversion
Records moved from PDFs, old systems or paper registers into structured spreadsheets or import files ready for a new system.
Data verification
Existing records checked against source documents or public sources and marked as confirmed, corrected or unresolved.
How we set it up
Define the fields
We agree every field, its format, its source and what to do when the source is unclear or missing.
Approve a sample
A sample batch is keyed and checked, and you approve the output before full volume starts.
Key and check
Operators process the work in batches, with supervisor sampling or double keying depending on the accuracy the data needs.
Deliver and report
Batches come back on schedule with an accuracy result, a query log and any items that need your decision.
Why Elevracorp for data entry and processing
- 01
Accuracy you can see
Each batch is sampled against source and the result is reported, so data quality is measured rather than assumed.
- 02
Backlogs cleared
Operators work through the queue in shifts, so a backlog of forms or records no longer waits for spare time in your office.
- 03
Your people on better work
Your own staff stop keying and start using the data for sales, service and decisions.
- 04
Cleaner systems
Agreed formats and validation rules stop errors and duplicates from entering your CRM or ERP in the first place.
Related services
Document management
Scanning, indexing, filing, retrieval and retention tracking for paper and digital files.
Finance and accounting
Bookkeeping, payables, receivables, reconciliations and month-end close in your software.
Lead generation
Prospects called and qualified against your criteria, then handed over with call notes.
Questions about data entry and processing
Not covered here? Ask the Colombo team.
Open 24/7
How do you check accuracy in data entry and processing?
Every batch is checked against the source. A supervisor reviews a sample of records field by field and logs any errors by type, and a batch that falls short of the agreed standard is reworked before delivery. For critical data, two operators key each record independently and any difference between their entries is flagged for a supervisor to resolve.
What file formats can your data entry team work with?
Paper forms scanned to PDF or image, typed and handwritten documents, emails, spreadsheets and web pages. Output can go straight into your CRM, ERP or online store through a user login, or into Excel, CSV or another import file built to your template. Tell us your source and destination and we will propose the simplest workable route.
Can data entry be done from Sinhala or Tamil documents?
Yes. Our team includes speakers of Sinhala and Tamil as well as English, so forms and records completed in those languages can be keyed as written or transliterated into English to your rules. This suits Sri Lankan banks, insurers, schools and retailers whose customers fill in forms in their own language.
How is client data protected during data entry and processing?
Work is done on office computers with individual logins, access only to the data each project needs and no personal phones at the desk. Files move through your systems or a secure shared folder, never personal email. Retention and deletion rules are agreed with you, in line with the core duties of Sri Lanka's Personal Data Protection Act No. 9 of 2022 that apply from 1 January 2027.
Get a quote for data entry and processing
Tell us the tasks, monthly volumes and the software you use.
What happens next
- We replywith a few questions about the work.
- A short callto agree scope, volumes and timings.
- A written planwith timeline and price.
Thank you. Your quote request is with our team.
- We reply with a few questions about the work.
- A short call to agree scope, volumes and timings.
- A written plan with timeline and price.
Want a faster answer? Message us on WhatsApp